Administrative Assistant

Job Summary

Acuity’s Digital Centre of Excellence in Cork, Ireland, serves as a central hub for research and development, bringing together all of Acuity’s technologies. The Department Administrative Assistant is a key member of the Cork site team, responsible for ensuring smooth day‑to‑day operations across office administration, HR support, event planning, facilities, health & safety, marketing logistics, and employee experience. This highly collaborative role supports multiple functions and plays a central part in maintaining an efficient, welcoming, and well‑run workplace. The position partners closely with local leadership and cross‑functional teams to deliver exceptional operational support.

Key Tasks & Responsibilities (Essential Functions)

• Office Administration & Site Operations — Serve as the primary point of contact for office needs, manage general admin tasks, oversee desk labeling, coordinate VP travel, and support expense/travel guidance.
• Facilities & Office Management — Manage badge access, visitor logging, room bookings, package handling, building issue logs, stationery and supply ordering, refreshments, snack/fruit orders, coffee machine refills, and cleaner coordination. Maintain site guides and ensure a well‑run office environment.
• HR Support — Coordinate new‑joiner meet‑ups, assist with onboarding and training logistics, and manage parking reimbursements.
• Marketing & Communications Support — Prepare swag bags, restock promotional items, support town hall logistics (PPT, setup, connections), assist with internal comms visuals,  and support media event logistics.
• Special Events & Social Activities — Coordinate catering, manage event room bookings, support travel for events, plan summer/winter parties, and maintain the social events calendar.
• Health & Safety — Track compliance, conduct site inspections, coordinate fire/first aid/ergonomics training, maintain signage, support EHS onboarding, and manage hazard/incident reporting.

Skills and Minimum Experience Required

• Associate’s Degree, Technical Degree or equivalent
• 3+ years experience
• Experience supporting multi‑functional office operations, facilities, HR coordination, or event management preferred
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills.
• Strong attention to detail and follow‑through.
• Ability to manage confidential information with discretion.
• Comfortable coordinating events, logistics, and vendors.
• Proficiency with Microsoft Office and general office systems.