Sr. Office and HR Assistant

Req ID: 15676

Work Flexibility: Onsite

QSC is creating exceptional, people-centric experiences with the perfect balance of technology and creativity. Q-SYS, our innovative full stack audio, video and control platform, unifies data, devices and a cloud-first architecture, empowering organizations to deliver transformative AV experiences across built spaces. Building on the QSC legacy, QSC Audio delivers audio technology that empowers live entertainers and sound reinforcement professionals with the confidence to create and deliver memorable experiences for their audiences.

Atrius, Distech Controls and QSC are part of the Acuity Intelligent Spaces (AIS) business segment. Our mission is to make spaces smarter, safer and greener through our strategy of connecting the edge with the cloud using disruptive technologies that leverage data interoperability.

Acuity Inc. (NYSE: AYI) is a market-leading industrial technology company. We use technology to solve problems in spaces, light and more things to come. Through our two business segments, Acuity Brands Lighting (ABL) and Acuity Intelligent Spaces (AIS), we design, manufacture, and bring to market products and services that make a valuable difference in people’s lives.

We achieve growth through the development of innovative new products and services, including lighting, lighting controls, building management solutions, and an audio, video and control platform. We focus on customer outcomes and drive growth and productivity to increase market share and deliver superior returns. We look to aggressively deploy capital to grow the business and to enter attractive new verticals. Acuity Inc. is based in Atlanta, Georgia, with operations across North America, Europe and Asia. The Company is powered by approximately 13,000 dedicated and talented associates. Visit us at www.acuityinc.com.

Job Summary

As a Sr. Office & Human Resources Assistant, you will play a key role in ensuring the smooth day-to-day operation of both our office. You will provide high-quality administrative support, create a welcoming environment for employees and visitors, and contribute to an efficient and positive workplace by coordinating office services and supporting the employees.

Key Tasks & Responsibilities (Essential Functions)

The focus of your work is in the following areas:
• Serve as the first point of contact by answering and directing telephone calls and managing the general company inbox.
• Welcome visitors, customers, and external partners.
• Coordinate incoming and outgoing mail and courier services.
• Manage office supplies, consumables, and workplace resources to ensure a well-functioning office environment.
• Coordinate business travel arrangements.
• Administer company insurance policies and related documentation.
• Support a wide range of HR administrative activities, including preparing employment-related documents and certificates, maintaining accurate employee records and personnel files, and ensuring data accuracy in HR systems.
• Assist with personnel administration throughout the employee lifecycle, including contract administration, absence tracking (vacation and sick leave), and compliance with labor law and internal policies.
• Support payroll preparation by maintaining payroll-related data and coordinating tax and social security documentation.
• Coordinate administrative projects and company services, such as vehicle fleet management and other office-related initiatives.
• Organize meetings, coordinate schedules, and provide executive and administrative support to management as required.

Preferred Skills and Experience

• Previous experience in office administration, HR administration, or a comparable administrative support role.
• Proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.
• Fluent English and German (written and spoken) is required
• Excellent organizational and time management skills with a strong attention to detail.
• A service-oriented, approachable, and collaborative mindset with excellent interpersonal and communication skills.
• The ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
• A high level of discretion, reliability, and integrity when handling confidential information.
• A proactive, solution-oriented attitude with the ability to work independently as well as part of a team.

QSC. is owned by Acuity Inc., which is located in the United States. These companies share a global recruitment system on which the data you provide will be stored, and which will be subject to the laws of the United States of America.

We value diversity and are an equal opportunity employer. All qualified applicants will be considered for employment without regards to race, color, age, gender, sexual orientation, gender identity and expression, ethnicity or national origin, disability, pregnancy, religion, covered veteran status, protected genetic information, or any other characteristic protected by law.

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Accommodation for Applicants with Disabilities: As an equal opportunity employer, Acuity Inc. is committed to providing reasonable accommodations in its application process for qualified individuals with disabilities and disabled veterans. If you have difficulty using our online system due to a disability and need accommodation, you may contact us at (770) 922-9000, select option 4. Please clearly indicate what type of accommodation you are requesting and for what requisition.

Any unsolicited resumes sent to Acuity Inc. from a third party, such as an Agency recruiter, including unsolicited resumes sent to an Acuity Inc. mailing address, fax machine or email address, directly to Acuity Inc. employees, or to Acuity Inc. resume database will be considered Acuity Inc. property. Acuity Inc. will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

Acuity Inc. will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor, but does not have the appropriate approvals to be engaged on a search.

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